Terms & Conditions
February 2025

These are the Terms and Conditions of BoB Networking Limited registered number 15648675. (BoB Networking) 1. General

‘Group’ – A group that meets bi-weekly at a set venue and is bound by these Terms and Conditions.
‘Area’ – Geographical area covered by a Group.
‘Member(s)’ -An individual who has joined a Group.
‘Category’– Designated seat describing business or profession.
‘Me Category eting(s)’ – Organised gathering of a Group’s Members
‘Registration Fee(s)’ – One off payment for joining a BoB Networking Group.
‘Membership Fee(s)’– Annual payment, (subscription)
‘Meeting fee(s)’ – Payment for Group Meeting(s)
‘Membership(s)’- Where a Member has joined a Group within a Category for a set period.
‘Planned Group(s)’-Group(s) that have been proposed by a Host
‘Group(s) in formation’ – Group accepting Members and not yet charging Membership Fees
‘Live Group(s)’– Established Group(s) charging Membership Fees
‘Founder/founding Director)’– Individual who collaborated in the creation of their BoB Networking Group and Treasure(s)
‘Host’– Individual with overall responsibility for an Area in which Group(s) are Planned, In formation’ or Live.
‘Treasure(s)’ –Founder/founding Director, overseeing Meeting fees and Group accounts.
‘Visitor(s)’- Non-member who attends a Meeting.
‘Website’ –bobnetworking.co.uk
‘Document’ – Any written information source created by BoB Networking.
These Terms and Conditions will represent the whole of the terms between BoB Networking, Host(s), Founder/Founding Director, Visitors and Members.

2. The Membership

The benefits of Membership currently offered will vary over time and be outlined on the Website.
The Member must accept that the Terms and Conditions of Membership supplied may vary slightly from the Terms and Conditions initially set out.
Founder/Founding Director / Host(s) can terminate the Membership at any time, without a refund should the Member commit a material breach of these Terms and Conditions.
The Member will have the opportunity to read these Terms and Conditions and have any questions answered before becoming a Member. The Member is accepting these Terms and Conditions by applying to become a Member and paying the Registration Fee and Membership Fee
The individual is the Member not their business.
Membership is not automatically transferable between members of the same business but belongs solely to the individual who joined.
All Members will automatically have their profile added to the directory on the Website. This will include their name, business name, contact details, social media links, personal bio, and specific requests. The details may also be visible elsewhere on the Website and social media. It is the member’s responsibility to complete their member profile, including links to their social media and website etc, and to make sure this information is correct and up to date at all times.
The Member will indemnify BoB Networking, Founder/Founding Director, Host(s) and Area Coordinators against any claim or problem arising from the information supplied for the directory on the Website. It is solely the Members responsibility to ensure any information is accurate and does not breach the rights of any other person or business.
The Member will hold an exclusive Category in the Group.
The contract for Membership is made when the individual has been accepted and agreed by the Founder/Founding Director / Host(s) for Membership of a specific Group and paid the Fees.
Founder/Founding Director / Host(s) reserve the right to refuse to accept an application from a specific individual or terminate a Membership and re-open a Category and are under no obligation to explain their decision.
Membership can be cancelled by the Member at any time without refund except under exceptional circumstances and at the discretion of the Founder/Founding Director / Host(s).
The Membership will run for one year and then the Member may be given the option to renew.
Founder/Founding Director / Host(s) reserve the right to terminate the contract with the Member if the Meeting Fee(s) are outstanding for more than 30 days.
The Member is required to give 30-day notice period if they cancel their Membership and will be required to pay the Meeting Fee.

3. The Member’s Obligations

Information provided by the Member must be complete and accurate. Any changes in facts or relevant activities must be communicated to the Founder/Founding Director / Host(s) as soon as possible.
The Member must behave with respect to other attendees and individuals with responsibility at any Meeting and on other platforms such as social media and WhatsApp. Bad behaviour will not be tolerated, and Founder/Founding Director / Host(s) reserve the right to terminate any Membership without compensation if they believe a Member’s behaviour does not meet the required standard. See the Document for Member Values and Networking Etiquette / expectations.
While attendance to Meetings is not mandatory, Founder/Founding Director / Host(s) reserve the right to terminate a Member who is not attending Meetings regularly. For clarity if a Member fails to attend or send a substitute in their place on average over 6 months for more than 60% of Meetings, Founder/Founding Director / Host(s) reserve the right to terminate the Membership without refund.
Members should not actively open or run or advertise another networking referral group within the Founder/Founding Director / Host(s) of responsibility.
Members are expected to regularly invite Visitors and find Substitute if not able to attend a Meeting.

4. Paperwork

All paperwork and Documents supplied by BoB Networking are the subject of copyright and can only be used by the Founder/Founding Director / Host(s), and individuals with responsibility, for the purpose of running a Group.
Any attempt to download, use or sell any paperwork or documents for any other purpose will be in breach of copyright and the Host(s), Member or Visitor will pay damages whether the breach is by them personally or by a third party.

5. The Membership Fee

The Membership Fee must be paid in full in advance.
The Membership Fee will be set out on the Website and may vary over time.
An invoice will be raised for the Membership Fee. Payment terms are set by your Founder/Founding Director.
A Registration Fee will be payable when the Members joins a Group. If the Member should leave, this Registration Fee is non-refundable.
If there is a break in the Membership and an individual wants to take a new Membership to a Group, they must pay the Registration Fee.
Group(s) in Formation that have not launched as Live Group(s) after month 4, the Founder/Founding Directorcan cancel the Group and the Registration Fee is non-refundable. The Founder/Founding Director may offer an alternative Live Group for the Member to take the Category if available and the annual Membership Fee will then be due.
An annual Membership Fee is also payable to the Founder/Founding Director.
The Member will pay a Meeting Fee for Meeting attended. This is payable monthly by standing order or Direct Debit.
If the Meeting Fee is not received by the due date, the Founder/Founding Director/ Host(s) have the right to prevent any further attendance at Meetings until payment is made.
Membership fee is due when joining a Live Group or when a Group in formation goes Live.
Visitors must pay in advance when booking their visit to a Meeting.
In the event of continuous late or non-payment of instalments, the Founder/Founding Directorreserves the right to request payment in advance before further attendance is allowed.
If an invoice is not paid within 14 days of the due date, then interest at 8% per annum above the current Bank of England base rate will be payable together with the current recovery fees.
All invoices must be paid in full without set-off, deduction or counterclaim.

6. The Meetings

All face-to-face Meetings will be held fortnightly at various set venues and be two hours in length.
Meetings for a Group will normally be held at the same venue. Members will usually be given at least one Meetings notice of any change to the Meeting venue.
Online Meetings and Meetings for events and different community groups may be held at different times of the day.
A Member will be a Member of a specific Groupbut can visit other Groups and pay the Meeting Fee provided their Category is not already represented and/or their visit has been agreed with the individual responsible or the Host(s).
Where there is an existing Member for a given Category of profession/occupation, no Visitors of the same profession/occupation will be allowed to attend a Meeting without authorisation. Where no such Member is in place multiple individuals of the same profession/occupation may be permitted until such time as a member of that profession/occupation has paid their Membership Fee and the Member accepted into the Group.
The Meeting will have a basic set format provided by Host(s).
Visitors can attend two Meetings within twelve-month window at the same or different Group(s).
Members and Visitors can only promote the category, occupation or profession given when they became a Member or booked as a Visitor unless agreed with the Host.
For each Meeting, a Meeting sheet will be compiled of all attendees ‘name, business, and email. Members can also have a photo and logo.
Members and Visitors must be punctual for all Meetings and repeated late arrival of more than 10 minutes, after the Meeting start time without prior notification, may result in cancellation of Membership for Members or for Visitors no return for second visit.
Members and Visitors must stay for the full Meeting. Leaving early without prior notification may result in cancellation of Membership for Members or no return for second visit.
Founder/Founding Director/ Host(s) have the right to create, postpone or cancel Meetings or close Group(s) without any liability to a Member.

7. Attendance at Meetings

Founder/Founding Director/ Host(s) will assume all Members will attend every Meeting.
Members should aim to attend 100% of Meetings of their Group.
If any Member or a Visitor who has previously booked attendance cannot attend, they must inform the individual responsible or Host with 24 hours’ notice where possible.
If a Member is unable to attend a Meeting, they should arrange for a suitable person in a nonconflicting occupation/profession to attend the Meeting as a substitute and must inform the Host or individual responsible and provide details of their substitute.
If a Member is unable to attend due to an emergency this must be communicated to the Host or individual responsible as soon as possible.
If a Member is unable to attend a Meeting for any reason, the Meeting Fee will still be payable for any missed Meeting.
If a Member’s attendance falls below 60% over any six-month period, at Meetings in their Group, the Founder/Founding, Host or individual with responsibility will arrange a meeting with the Member to discuss the reason and find a way forward offering support if needed.
If a Member wishes to attend a Meeting at a different Group to their own, they can go as a substitute for a Member. The Member holding the seat will pay the Meeting Fee. If they wish to go independently, they should book online through the Website in advance and pay the Members Meeting Fee. Members can only visit another Group if their Category is not already taken and only up to 4 times per year.

8. The individuals with responsibility

Each Meeting will be arranged and managed by the Host(s) or individuals with responsibility appointed by the Founder/Founding Director.
A Host and facilitate the meetings, publicise each Meeting, book in Visitors, deal with enquiries for the Group and follow up with attendees as required.
Founder/Founding Directors will organise the venue.
The individuals with responsibilities must always be treated with respect.
The individuals with responsibility are the:

‘Founder/founding Director)’ – Individual who collaborated in the creation of their BoB Networking Group and Treasure(s) ‘Host’ – Individual with overall responsibility for an Area in which Group(s) are Planned, In formation’ or Live. ‘Treasure(s)’ – Founder/founding Director, overseeing Meeting fees and Group accounts. ‘Member(s)’ -An individual who has joined a Group 9. Transfer of Membership

If a Member wishes to transfer their Membership to another individual in their business the Host will consider the application. An administration fee may be charged if approved.
If a Member wishes to transfer their membership between Group, then the Host(s) will consider the application and can only be done once in any annual Membership year.
If a Member wishes to change the Category of occupation/profession on which they are a Member, then the Host(s) will consider their application. An administration fee may be charged if approved.
In all cases the decision of the Founder/Founding Director and Host(s) will be final.

10. Limitation of Liability

Should BoB Networking, the Founder/Founding Director or Host(s) be prevented, hindered or delayed from performing their obligations under these terms by circumstances outside of their control (including without limitation acts of God, flood, drought, earthquake, other natural disasters, epidemic or pandemic, a terrorist attack, war, civil commotion or riots, war, the threat of or preparation for war, armed conflict, the imposition of sanctions, embargo or breaking off diplomatic relations, nuclear, chemical or biological contamination, any law or action by government or public authority, the collapse of buildings, fire explosion or accident, any labour dispute or strike, non-performance by suppliers or subcontractors, interruption or failure of utility service, any action or order from the government, travel restrictions) the said parties shall be relieved from performing their obligations and will not be in breach of these Terms and Conditions or otherwise liable for any such failure or delay in the performance of such obligations.
The liability of the Founder/Founding Director or BoB Networking to the Member or Visitor shall not exceed the fees paid.
The Founder/Founding Director or BoB Networking are not liable for any indirect or consequential losses to the Member or Visitor or any third party.
The Founder/Founding Director or BoB Networking has no liability for any loss of profits, goodwill, reputation, special or indirect losses or any other business losses.
The Founder/Founding Director or BoB Networking does not exclude liability for death or personal injury caused by the negligence of the Founder/Founding Director or BoB Networking or its employees, agents or subcontractors or fraud or fraudulent misrepresentation.

11. Intellectual property

All copyright, trademarks and all other intellectual property rights in any networking Group, Document and materials shall remain always vested in BoB Networking or the Founder/Founding Director and Host. Any attempt to copy any of these or reproduce, transmit, publish, display, exploit, or create derivative items shall render the Member or Visitor liable for damages whether the breach is by them personally or by a third party.
If the Member or Visitor wishes to use the content of the networking Group and Documents in a way beyond as agreed in writing with the Founder/Founding Director and Host or BoB Networking, it must obtain written consent and pay any Fee requested before doing so.
Any Membership given by the Founder/Founding Director to the Member or Visitor will automatically terminate should they, or any third party through them, be discovered using the documents or other materials supplied in breach of these Terms and Conditions.

12. Confidentiality

Founder/Founding Director and Host and BoB Networking will keep all information supplied to them by the Member not in the public domain in connection with the networking Group, private and confidential. This will continue for a period of two years after termination of Membership. Founder/Founding Director and Host(s) and BoB Networking may disclose such information to any subcontractor, supplier, or employee to the extent necessary to provide sustainability within the networking Group.
The Member or Visitor will keep all information they discover about the Founder/Founding Director and Host(s) and BoB Networking and its employees strictly confidential. This includes information relating to its business methods, practices, employees, contractors and includes all information whether labelled as Confidential or not. This continues after termination of the Membership.

13. Data Protection

All data supplied to the Founder/Founding Director and Host(s) and BoB Networking by the Member or Visitor will be kept safely in accordance with the UK General Data Protection Regulation (UK GDPR) and general UK legislation as set out in their current Privacy Notice.
The Member or Visitor will similarly comply with all current data protection legislation when dealing with data regarding BoB Networking and the Founder/Founding Director and Host(s).
Members and Visitors may take photos at Meetings and post on social media about them. It will be assumed that Members and Visitors have no objection to this being done. If that is not correct the individual with responsibility must be told, and they will communicate this to the other Members.
Members and Visitors may be tagged on social media posts and shown in marketing materials but will not be named without their permission.
If any post put on social media by a Member or Visitor is deemed to not be appropriate, they will be asked to remove this, and they must comply.

14. Complaints

The Member must raise any problem or complaint it has with their Membership or any other matter with the Founder/Founding Director/Host(s) or individual with responsibility as soon as the issue arises.
The complaint must then be confirmed in writing within seven days. Steps will be taken to consult with the Member and find a solution.
A response from the individual with responsibility or Founder/Founding Director / Host(s) will be given within 14 days of receiving the complaint.

15. Severance If any part of these Terms and Conditions shall be deemed unlawful, void or for any reason unenforceable, then that provision shall be deemed to be severable from the Terms and Conditions and shall not affect the validity and enforceability of any of the remaining provisions. 16. Waiver The waiver by the Founder/Founding Director and Host and BoB Networking of a breach, default, delay, or omission of any of these Terms and Conditions by the Member or a Visitor will not be construed as a waiver of any preceding or subsequent breach of the same or other provisions. 17. Transfer The Member may not transfer any of their rights or Membership to any third party. 18. Law These Terms and Conditions are governed by the law of England and Wales and their courts will have exclusive jurisdiction over any dispute that arises.

Terms & ConditionsFebruary 2025

Terms & Conditions
February 2025