Privacy Notice
BoB Networking Limited
February 2024

1. Information on How we use your Personal Data.

This is the Privacy Notice of BoB Networking Limited registered number 15648675. (BoB Networking). We take your privacy very seriously so please read through our Privacy Notice. It includes information about:
1. Why we collect and keep information about you.
2. What information we collect.
3. How long we may keep your information.
4. Who may see your information.
5. Who we may share your information with.
6. Your rights concerning your information.
BoB Networking process personal information (Personal Data) every day. This information is used by BoB Networking, Regional Directors, and their employees as part of their normal work. We take our duty to protect your personal information very seriously and all processing will be in line with the UK General Data Protection Regulation (UK GDPR) as tailored by the Data Protection Act 2018 and current general UK legislation.

BoB Networking normally processes Personal Data as a Controller where the information relates to our members, clients, applicants, suppliers, employees, contractors, advisers, and professional experts. Personal Data is any information by which an individual person can be identified. This includes a name, identification number, address, email address, IP address, photo, date of birth, and phone number. It also covers any factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of a person.

We will take all reasonable means to keep your Personal Data confidential whether this is held on the computer, on paper, or other media. Every member of staff working with BoB Networking and Regional Directors has a legal duty to keep information about you secure and confidential. This is also included in employees, associates, contractors and partners’ terms and conditions. For any information, please contact our data protection representative:
Name: Tina Duggan
Address: Unit 1, Dove Court, Aston Clinton, Buckinghamshire HP22 5AQ.
Telephone: 0800
Email: [email protected]
Website: www.bobnetworking.co.uk
For independent advice about data protection issues, you can contact:

Name: The Information Commissioner
Address: Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Telephone: 03 031 231 113
Email: [email protected]
Website: www.ico.org.uk

2. What Information do we collect?

BoB Networking aims to provide you with the highest quality of service. To do this we must keep records
about you, and the services we have provided to you or plan to provide to you.

The Personal Data we hold about you is protected by strict physical, electronic, and other means and includes:
1. Basic details about members, clients (and potential clients) and their business such as name, address,
telephone number.
2. Services provided.
3. Financial details.
4. Any information necessary for the provision of our services.

We will also process similar Personal Data about our suppliers, any hosts, employees, independent
contractors, advisers, and professional experts (jointly called Associates).
We only process your Personal Data in accordance with the current UK General Data Protection Regulation. This will be to provide you with appropriate services or to meet contractual or legal obligations including maintaining our accounts and records or because you have consented to provide us with the
information.

BoB Networking and their Associates keep accurate and up-to-date information about the services you receive, and to enable them to provide you with the right advice about potential new services and activities. It also ensures that any concerns you may have about your services can be thoroughly investigated.
If we intend to use the Personal Data for any other purpose, then you will always be asked first unless required to act otherwise by law.
Some data is deemed Sensitive Data, and we can only process this with your consent. If the consent is not forthcoming or withdrawn, we may not be able to complete the provision of our services with no liability on our part. Sensitive Data includes information about racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic data biometric data, sex life or sexual orientation, and medical information.

3. Who we may share your information with

Information will be seen by the BoB Networking and any others involved in delivering your services. There is sometimes a need to share information about you with other third-party providers so that we can work together to provide you with the best possible service to meet your needs. We will only ever share your information when there is a legitimate need to do so. It may also be necessary to share some information with:
1. Suppliers.
2. Hosts.
3. Third party contractors.
4. Business associates and other professional advisers.
5. Financial organisations.
6. Insurance companies
7. Official bodies.
8. Service providers including our own Networking Hub Software.

We never share personal data with any other organisation for third party marketing purposes.

4. Marketing

We will not disclose the names of members or clients for marketing purposes without their consent.
We may take photos at our networking meetings and use these in our social media and marketing.
Attendees may be tagged on social media unless they inform us that they object to this being done.
We may send you marketing materials if you have asked us for information about our services or networking or are a member . You can always ask for such communication to cease.

5. The Legal Basis for the Processing

The legal basis for the processing shall be:
1. Processing is necessary for the performance of a contract to which the individual is a party or to take steps at the request of the individual before entering a contract.
2. Processing is necessary to comply with our legal obligations.
3. Processing is necessary for our legitimate interests or those of a third party except where overridden by the interests of the individual. This includes the interest of our business in managing the business that we balance against your individual rights.
4. You have given your consent to the processing.
5. Processing is necessary for the performance of a task carried out in the public interest.
6. Processing is necessary to protect the vital interests of the data subject or another natural person.

6. Security of Processing

9. Your Rights

You have the right to be informed about how your Personal Data is used. This document aims to explain how we use your information but if you are unsure or require more information, please ask Inplace Personnel.
1. You have the right to have any inaccurate information about you corrected.
2. You have the right to have information about you deleted or to stop us from using it when we do not need to keep it anymore. This is subject to our legal rights.
3. You have the right to access your records (see below) using a Subject Access Request.
4. You have the right to data portability so that you can use your information with an alternative service provider.
5. You have the right to object to having your data processed for direct marketing purposes.
6. You have rights concerning automated decision making and profiling.

10. Can I see my records?

You have the right to ask what personal information we hold about you and to request a free copy of the information. This is known as a Subject Access Request (SAR). SARs must be in writing and accompanied by proof of your identity and address. If you want specific information e.g., a particular timeframe, please clarify this.
If someone is requesting information on your behalf, we shall need your written consent and evidence of ID for both of you.
We must provide you with the information you request within 30 days although we will endeavour to do so as soon as possible.
We have the right to charge for unreasonable requests e.g., repeated requests for the same information.